Industries · Industrial distribution
PDF orders into the ERP — without the rekeying
Electrical, industrial, plumbing/HVAC, safety, and MRO distributors still receive orders as emailed PDFs and faxes. Someone rekeys every one. That someone can be an agent.
Team and partners across North America, Latin America, Europe and Asia · support in English and Spanish · annual commitment, flexible payment plans
Order Intake Agent · run #9,102
Customer PO received
emailed PDF · 22 lines · branch 4
Part numbers matched
catalog + customer aliases resolved
Pricing validated
contract price list · no exceptions
Order posted to Epicor P21
ack sent to customer automatically
1 line → inside sales
superseded part — confirm substitute
In one paragraph
ElectroNeek automates distributor order intake by reading emailed and faxed PDF purchase orders with AI and posting clean orders into ERPs like Epicor P21, Infor and SAP — with price and part-number mismatches flagged instantly. Distributors typically remove 70%+ of order-entry touch time.
Systems we reach — and what we do in each
Through the API where there is one, through a bot on screen where there isn’t. All 700+ integrations →
Epicor P21
- —Emailed POs entered as sales orders by a bot
- —Stock inquiries answered in Teams
Infor
- —Order status read for customer replies
- —Supplier confirmations matched to POs
SAP
- —Open-items reports exported every morning
- —Orders from the web shop entered in SAP GUI
NetSuite
- —Quotes assembled from supplier price sheets
- —Invoices posted with three-way match
Microsoft Dynamics
- —Customer records updated from CRM changes
- —Shipment confirmations sent from order status
EDI portals
- —Customer portal POs downloaded and entered
- —ASN and invoice uploads done by a bot
Where it hurts — we’ve seen it before
Order intake
Customer POs arrive by email and PDF, then get rekeyed into the ERP line by line — errors ship to customers.
Quote turnaround
Building quotes from supplier catalogs and price sheets takes hours per quote — while the customer waits.
Invoice & acknowledgment matching
Supplier invoices and order acknowledgments matched against POs by hand, branch by branch.
Order intake, automated
Today, by hand
- — POs land as PDFs across branch inboxes
- — Inside sales rekeys into the ERP
- — Line errors surface at shipping
- — Quote requests queue for hours
With the agent
- ✓ Agent reads every PO — any format
- ✓ Posts clean orders to the ERP
- ✓ Flags price or part mismatches instantly
- ✓ Inside sales handles customers, not keystrokes
The math on a typical operation
Volume
1,500 PO lines / month across branches
By hand
≈ 3 min per line of rekeying and checking
With agents
instant posting; ~5% lines to human review
≈ 70 hours per month back to inside sales — plus fewer mis-ships.
Illustrative benchmark for a typical operation of this profile — your tailored case runs these numbers on your data.
Built for: Owners and presidents, CFOs and controllers, VPs of operations, inside sales managers.
Processes we build for Industrial distribution — written as they run
Each one says which systems are involved, what the agent, the document step and the bot each do, what to connect, a planning estimate with its assumptions, and the limits.
Systems without an API
Shopify or email orders entered into a desktop ERP (Sage 50, Microsip, Aspel) by a bot
Shopify / WooCommerce / email · AI Workflows agent · Desktop ERP (Studio bot)
Read the use case →Systems without an API
An SAP GUI report in Google Sheets or Power BI every morning — without an SAP project
SAP GUI (Studio bot) · Google Sheets / Excel 365 / Power BI · Slack / Teams
Read the use case →Systems without an API
AS/400 green-screen inquiries answered in Teams or Slack
IBM i 5250 terminal (Studio Terminals) · Teams / Slack / AW chat · AI Workflows agent
Read the use case →Industrial distribution: questions we hear first
Can emailed PDF purchase orders be entered into the ERP automatically?
Yes — this is the flagship distributor use case. Agents read POs in any customer format, match part numbers and prices against your catalog, post clean orders to Epicor P21, Infor or SAP, and route mismatches to inside sales.
What about supplier invoice matching?
Agents three-way match supplier invoices and order acknowledgments against POs and receipts, post cleared invoices, and queue discrepancies with full context — branch by branch, without adding headcount.
How fast is quote turnaround with automation?
Agents assemble quotes from supplier catalogs and price sheets in minutes instead of hours, so inside sales answers customers the same morning — often the difference between winning and losing the order.
Four lines from you. A tailored case from us.
Name the process, tell us what happens today, list the systems, and say where it hurts most. We dig into what you actually run and come back with the case — on your data, with the planning math and its assumptions. If a process doesn’t pay back, we say so before the sandbox, not after.